FAQ's - General Information
- How do I order a transcript or have a copy sent to another college?
Transcript requests are processed every Friday. Transcripts will not be released if a financial hold has been placed on your account. This hold must be resolved before the transcripts will be processed.
Online Request
Bowling Green Technical College has authorized the National Student Clearinghouse to provide transcript ordering via the Web. You can order transcripts using any major credit card. Your card will only be charged after your order has been completed.
To order an official transcript (s), login to the Clearinghouse secure site:
https://www.studentclearinghouse.org/secure_area/Transcript/login.asp?t=111909&FICEcode=00696100
If you are a first-time visitor, you will be directed to create a personal profile and user ID/password, which you will use to place future orders.
The site will walk you through placing your order, including delivery options and fees. You can order as many transcripts as you like in a single session. Base cost is $5.00 per transcripts with a $2.25 processing fee per order (not per transcripts).
Transcripts will be processed by our Office 3-5 days after the order is received from the Clearinghouse. Order updates will be emailed to you. You can also check order status and history online.
In Person Request
Transcripts can be requested in person by coming to the Office of Student Affairs (Bldg A). There is a $5.00 charge for each transcript requested. All transcripts are processed on Fridays. On demand transcripts are $7.00. We accept cash or you may bring a money order made payable to Bowling Green Technical College. Please have the correct change.
Request by Mail
Transcripts may also be requested by mail. Requests by mail are processed every Friday. Please provide the following information with your written request or use the Official Transcript Request Form:
- Full name (as it appeared when you were a student)
- Social Security Number and/or PeopleSoft Student ID Number
- Approximated dates of attendance
- Number of Copies
- Address to which the transcript is to be mailed
- Student Signature
Make money orders payable to Bowling Green Technical College.
Mail signed request and payment to:
Bowling Green Technical College
ATTN: Official Transcripts
1845 Loop Drive
Bowling Green, KY 42101
- What is the cost of tuition?
In-state $121 per credit hour
Out-of-state (contiguous counties) $156 per credit hour
Out-of-state (other) $390 per credit hour
Out-of-state students covered by CPE tuition reciprocity agreements will pay the in-state rate as they have done in the past.
A full-time schedule is 12 credit hours or more, which would make in-state tuition for the Fall or Spring semester $1,380 for 12 credit hours.
*Please note that tuition/fees are subject to change without prior notice.
- Can I get a Student Handbook?
Yes, the student handbook can be downloaded from http://www.jcc.kctcs.edu/downloads/Pdf%20documents/ccstudentconduct.pdf or www.bowlinggreen.kctcs.edu
- When is the college closed?
The approved holiday schedule for the 2007 - 2008 academic year can be found on http://www.kctcs.edu Click on Faculty & Staff. Under Employee/Human Resources click on Holiday Schedule 2007-2008.
- How can I receive a copy of my child’s grades?
This cannot be done because The Family Educational Rights and Privacy Act of 1974, as amended (otherwise known as FERPA), sets forth requirements regarding the privacy of student records. FERPA governs release of records maintained by an educational institution and access to those records. Copies of the Act and any Kentucky Community and Technical College System policies related to the Act are available in the office of the Dean of Student Affairs at each KCTCS college.
In general, the college will not release student educational record information without the expressed consent of the student. The following items of information from student records may be released by a KCTCS college without the consent of the student unless the student has notified the chancellor of the Kentucky Community and Technical College System in writing that he or she objects to such release: name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous educational institution attended.
- Is there a catalog available online?
Yes, just click on the following link:
http://www.kctcs.edu/catalog/ or www.bowlinggreen.kctcs.edu
- What are the addresses and telephone numbers of the other campus sites?
Bowling Green Technical College Main Campus
1845 Loop Drive
Bowling Green, KY 42101
270-901-1000
Kentucky Advanced Technology Campus (KATI)
1127 Morgantown Road
Bowling Green, KY 42101
270-901-1150
Glasgow Campus (Health)
129 State Avenue
Glasgow, KY 42141
270-901-1200 & 270-651-5673
Glasgow Technology Campus
500 Hilltopper Way
Glasgow, KY 42141
270-659-6900
Transpark Center
221 Commonwealth Blvd.
Bowling Green, KY 42101
270-901-1225
- Where can I get an application for admission?
An application for admission to the Bowling Green Technical College may be obtained at www.bowlinggreen.kctcs.edu or on the following campuses.
Bowling Green Technical College Main Campus
1845 Loop Drive
Bowling Green, KY 42101
270-901-1000
Kentucky Advanced Technology Campus (KATI)
1127 Morgantown Road
Bowling Green, KY 42101
270-901-1150
Glasgow Health Campus
129 State Avenue
Glasgow, KY 42141
270-901-1200 & 270-651-5673
Glasgow Technology Campus
500 Hilltopper Way
Glasgow, KY 42141
270-659-6900
Transpark Center
221 Commonwealth Blvd.
Bowling Green, KY 42101
270-901-1225
- Where can I find a list of degrees offered?
A list of the degrees, diplomas and certificates may be found at www.bowlinggreen.kctcs.edu
How to access student grades, schedules, account, payment, and financial aid information.
- Go to https://students.kctcs.edu - This is a secure website (the “s” after “http” indicates this)
- Enter your User ID and Password then click ‘Sign In’
Your User ID is the same as your KCTCS e-mail username (example: jsmith0004) and your KCTCS e-mail password. If you have not activated your student email account you may do so at https://webmail.kctcs.edu. You will need to know your student ID number.
- Select “Self Service”
You will see shortcuts from here to the data available online—once you are familiar with the site you can access other pages directly from here)
From this webpage, you can view:
•Finances: Your account summary/balance and financial aid.
•Course Catalog and Schedule: Course descriptions and schedules.
•Academics: Your schedule, grades, and advisor’s name
- Questions about your student information?
Adult Education & Literacy: 901-1019
Assessment: 901-1037
Business Office: 901-1113
Center for Community Workforce & Economic Development: 901-1033
Continuing Education: 901-1036
Disability Services: 901-1202
Financial Aid: 901-1000
Library: 901-1026
Registrar/Records/Transfer Information: 901-1001
Student Web/Blackboard/Self-Service/Email Helpdesk 901-1026
Veterans Affairs: 901-1003
- What is FERPA and what does it mean to me?
Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C.? 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."
Parents or eligible students have the right to inspect and review the student's education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.
Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.
Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR ? 99.31):
School officials with legitimate educational interest;
Other schools to which a student is transferring;
Specified officials for audit or evaluation purposes;
Appropriate parties in connection with financial aid to a student;
Organizations conducting certain studies for or on behalf of the school;
Accrediting organizations;
To comply with a judicial order or lawfully issued subpoena;
Appropriate officials in cases of health and safety emergencies; and
State and local authorities, within a juvenile justice system, pursuant to specific State law.
Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school.
For additional information or technical assistance, you may call (202) 260-3887 (voice). Individuals who use TDD may call the Federal Information Relay Service at 1-800-877-8339.
Or you may contact the U.S. Department of Education at the following address:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-4605
- Where do I have transcripts sent if I want to attend Bowling Green Technical College?
All transferring students must contact their former college or university to have an OFFICIAL transcript mailed to and received by Bowling Green Technical College no later than 30 days after the beginning of the semester. Transfer students should plan to have copies of all college transcripts (unofficial transcripts) or grades for advising and registration.
Transcripts must be sent to:
Bowling Green Technical College
attn: Admissions
1845 Loop Drive
Bowling Green, KY 42101
- Is there a quick list of common phone numbers for the college?
Adult Education & Literacy: 901-1019
Assessment: 901-1037
Business Office: 901-1113
Center for Community Workforce & Economic Development: 901-1033
Continuing Education: 901-1036
Dean of Academics: 901-1112
Dean of Student Affairs: 901-1114
Disability Services: 901-1202
Financial Aid: 901-1004
Library: 901-1155
Registrar/Records/Transfer Information: 901-1001
Veterans’ Affairs: 901-1003
- What scholarships are available for students at Bowling Green Technical College?
Bowling Green Technical College has a wide range of scholarships available for students. A complete list and additional information is listed on the scholarships web page www.bowlinggreen.kctcs.edu
Federal Pell Grants are non-repayable federal grants based on the student's calculated financial need. Amounts vary according to individual student's level of financial need.
Federal Supplemental Educational Opportunity Grants (FSEOG) are non-repayable federal grants available to eligible recipients who demonstrate exceptional financial need.
KY College Access Program Grants (KHEAA CAP) are non-repayable state grants. These are available to eligible recipients who demonstrate financial need and complete the FAFSA while funds are available
Federal Family Educational Loan Program (FFELP) provides low interest loans to eligible students who need additional assistance with educational expenses. Bowling Green Technical College does not offer loans to students automatically! Loans are available, but you must complete a BGT Student Loan Application after your FAFSA has been processed. Loans must be repaid when you graduate or stop attending school at least half time.
Federal College Work-Study Program (FCWS) provides part-time employment to eligible students demonstrating financial need and having the appropriate skills. Students are paid at a rate just above federal minimum wage.
KCTCS/Bowling Green Technical College Campus Scholarships are available to students who meet eligibility requirements and submit the appropriate application by the announced deadline. Additional scholarship applications are available in the Financial Aid Office from time to time. Check your student email for announcements about scholarships and other financial aid issues.
Kentucky Educational Excellence Scholarships (KEES) are available to recent high school graduates who earned KEES while in high school. Your KEES account is available at www.kheaa.com. No application is necessary for KEES. It will be disbursed to you automatically after you enroll in college.
Veterans Educational Benefits (VA) are available to qualified students enrolled in VA approved programs of study. For more information, see veteran's educational information section.
- What are the academic calendars and final exam schedule for Fall 2007 and Spring 2008?
Fall 2007 Academic Calendar
August 27, 2007 Classes begin
August 30, 2007 Last day 100% refund (1st bi-term session)
September 2, 2007 Last day 100% refund (16 week session)
September 3, 2007 Labor Day (no classes) Holiday
September 11, 2007 Last day 50% refund (1st bi-term session)
September 21, 2007 Last day for “W” (1st bi-term session)
September 25, 2007 Last day 50% refund (16 week session)
October 4-5, 2007 Fall Break (no classes)
October 16, 2007 Last day for “W” (16 week session)
October 17, 2007 Second bi-term begins
October 20, 2007 Last day 100% refund (2nd bi-term session)
October 31, 2007 Last day for 50% refund
(2nd bi-term session)
November 14, 2007 Last day for “W” (2nd bi-term session)
November 21- 23,
2007 Thanksgiving Break (no classes)
December 7, 2007 Class work ends
December 10-14, 2007 Final Examinations
Spring 2008 Academic Calendar
January 7, 2008 Classes begin
January 10, 2008 Last day 100% refund (1st bi-term session)
January 13, 2008 Last day 100% refund (16 week session)
January 21, 2008 Martin Luther King (no classes) Holiday
January 22, 2008 Last day for 50% refund (1st bi-term session)
February 1, 2008 Last day for “W” for (1st bi-term session)
February 5, 2008 Last day for 50% refund (16 week session)
February 29, 2008 End of (1st bi-term session)
February 29, 2007 Last day for a “W” (16 week session)
March 3, 2008 (2nd bi-term session) begins
March 6, 2008 Last day 100% refund (2nd bi-term session)
March 17, 2008 Last day 50% (2nd bi-term session)
March 28, 2008 Last day for a “W” (2nd bi-term session)
Summer 2008
May 5, 2008-------------------Three week session begins
Six week session begins
Last day for 100% refund (3 week session)
May 7, 2008--------------------Last day for 100% refund (6 week session)
May 11, 2008------------------Last day for 50% refund (3 week session)
May 13, 2008------------------Last day for a “W”
May 15, 2008------------------Last day for 50% refund (6 week session)
May 23, 2008------------------Last day for a “W”
Final Exams ( 3 week session)
May 26, 2008------------------Memorial Day (no classes) Holiday
June 2, 2008--------------------First 5 week session begins
Last day for 100% refund (first 5 week session)
June 8, 2008--------------------Last day for 50% refund (first 5 week session)
June 13, 2008-------------------Final Exams (6 week session)
June 18, 2008-------------------Last day for a “W” for (first 5 week session)
July 3, 2008---------------------Final Exams (first 5 week session)
July 4, 2008---------------------Independence Day (no classes) Holiday
July 7, 2008---------------------Second 5 week session begins
Last day for 100% refund (second 5 week session)
July 13, 2008-------------------Last day for 50% refund (second 5 week session)
July 23, 2008-------------------Last day for “W” (second 5 week session)
August 7, 2008-----------------Final Exams (second 5 week session)
- Where can I find help using Student Self Service?
Student Self-Service which is accessed through PeopleSoft, allows you to handle a number of tasks:
add and drop classes
make payments to their accounts
run degree progress reports
view transfer credit
view current address and phone number
view grades
view service indicator holds
view checklist assignments
view financial aid information
accept/decline financial aid
generate email to advisors (if the advisor has been identified and entered into PeopleSoft)
updating home address and phone numbers
viewing test scores such as ACT, ASSET, COMPASS, etc.
access to the National Student Clearinghouse enrollment verification service from the Student Center page Several on-line tutorials are accessible through the Student Center page. Just click on the 'Need PeopleSoft Help' link, you will be directed to a list of on-line tutorials that cover most of the aforementioned tasks/features in PeopleSoft. Simply click on the tutorial to begin. If you want to take a look at the tutorials, the direct link is listed below. You will need to have Adobe Flash Player installed to view the tutorials.
http://unity.kctcs.edu/docushare/dsweb/View/Collection-9222
- What are the hours of operation of the college?
Daily operating hours are normally Monday-Friday 7:30 a.m.-4:00 p.m. However, hours may be adjusted to meet the needs of our students or during peak times, such as registration.
The COMPASS is an assessment tool used by the college to determine what courses a student should be placed into to ensure their academic success. For students who do not score above 18 on their ACT in Reading and Math and in some cases even higher (depending upon their academic program) the Compass is required.
Most new students are required to take the COMPASS exam.
This test is to determine which level of classes a student must take. There is no charge for this exam.
New students will be given information about the Compass Exam at Orientation.
Students who have taken the ACT and scored an 18 in English, an 18 in Reading, and a 20 in Math do not have to take the COMPASS exam.
It is important to take the COMPASS exam seriously. Re-Examination is allowed in only a few circumstances and there is a fee to re-test. For information about the COMPASS contact the Assessment Center at 270-901-1037.
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When Do I See an Admissions Advisor?
Once students have taken the COMPASS exam, they can see an admissions advisor to talk about the results of the test. After the students see the admissions advisor, they can see their academic advisor to register for classes.
- When do I Attend Orientation?
All first time students must attend new student orientation.
Students will be given information regarding the new student orientation date and time once their applications have been processed. There is one orientation session during the Fall & Spring Semester.
If a student cannot attend orientation due to an unforeseen circumstance, a student may complete the online orientation.
Orientation last approximately three hours and covers information about the college, programs, assessment testing, registration, seminars and workshops.
Students receive their student ID number at orientation.
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Where do I Register for classes?
Students must meet with an academic advisor and be released in the computer by their advisor in order to register for classes.
Students must bring college transcripts and/or test scores as documentation of completed prerequisite courses.
- Can I register/drop/add on the telephone or internet?
Internet Information:
Most students can register over the Internet (online). Students must have completed an Academic Program Plan with an advisor and be released in the computer by the advisor to be eligible to register online. If you have not completed an APP, see your academic advisor to be able to choose the courses you want at the times you want.
You must pay tuition by the deadline, which is a few days before classes begin each semester. Dates are available on the Website. You must pay in full or make arrangements to pay by the deadline. Failure to pay by the deadline can result in being dropped from class.
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